Board meetings

Our RDV point...

(Agenda, action items, Zoom & co links, Doodle links, minutes, etc)

Board Meetings

(access to BM agenda & minutes 2026-2027)

As it stands, twelve tabs have been created covering future board meetings up to June 2027 included. Please feel free to add items/suggestions to future agendas, assign lead times, collaborators, etc.
By checking the "Dashboard" tab you can filter tasks by status and collaborator.
If you need additional formulas/specific scripts, also feel free to create new tabs and embed them, or reach out and we'll do our best to take care of them.
⚠️ When prepping for a new agenda, thank you for updating the hyperlinks (upper left corner) both for the Doodle & Zoom/Teams, etc, link.
If additional information/files are associated with a specific action item but are too voluminous/lenghty to copy-paste within a cell, thank you for hyper-linking them to the designated item.

Getting acquainted/up to speed with...

(current landscape & Ljubljana conference state of affairs)

Handbook & Cost v.5

Operations (v.1)

CME Evaluation

(↑ includes Athens 2025 & Varese 2024)

Ljubljana 2026 sheet

(↑ planning & organisation:
all relevant info)

Sponsors sheet

(includes previous meetings as well)

Sponsorship 2026 brochure

(the 2027 edition: autumn 2026)

ESSTS Conference speakers

(↑ a list of invited speakers, guest presenters & panelists and BT trainers, who have taken the stage from Copenhagen 2018 onwards)

Useful folders, aka "tour of the house"

Ljubljana 2026

(full folder)

Stationery

(current term folder)

Logos

(full folder)

BMs 2026-2029

(full folder)

TS-school

(+ previous editions)

Legal Docs

(+ statutes, bank info, etc)

Sponsors

(full folder-previous levels)

This is a preliminary round of folder-sharing meant to prevent feeling overwhelmed! More will follow of course.
In the "Board meetings 2026-2029" folder above you will find a "Draft notes" subfolder; feel free to drop/upload any files you wish that can also be hyperlinked to the agenda items as explained above. 😉
Domain/hosting: GoDaddy, Webflow
Zoho suite: Email (lowest paid plan, 3 users), Campaigns, Invoice (Free), Survey used once/year)
Video/audio: Vimeo, Podbean, Descript, ClipChamp (free)
Virtual/Hybrid: Demio (a couple months/year)
Design/graphics: Adobe, Corel, Recraft, Photopea (free), SVGRepo (free), Squoosh (free), XnConvert (free)
Website/no-code: Webflow (dev), Elfsight, Finsweet (Components & Extension), Flowbase, Memberstack
Automation/integration: Zapier (used once/year)
Payments & Ticketing: Ticket Tailor, Stripe, PayPal
Security: VPN (when security-necessary, a couple or few months/year)
AI: Claude

Planning Malmö

Malmö 2027

(Planning sheet)

Malmö Conference Folder

The Malmö 2027 sheet mirrors the structure of the Ljubljana 2026 one.
An extra tab "Topics" has been added (lower left corner); let the programme & speakers brainstorming begin!

Board meeting XIX | 04.07.2025 09:00-Athens 2025 debrief

Topics

Definitive registration numbers (details also via the sub-sheets at the top of the page)

Conference registrations: 148. Includes 5 format changes (in-person to virtual) and 3 cancellations (only 1 refunded: Noa Benaroya)
Virtual-format registrations: 19
Social event: 113 (Includes board's registrations)
Membership renewals: 79 (Includes board's registrations)
TS-school: 7 (+ 2 Noema delegates)
BT workshops (independent regisrtations): 5
Teachers event: ~80 in-person (60-65 confirmed), 280 virtual

Finances

(For details, check Athens 2025 sheet above: "Budget" sub-sheet, or "Meetings-Comparative" sub-sheet)

-Awaiting flight reimbursement info from Kevin (~USD 1,000)

Estimated account balance: €30K*

*Balance takes into account above-pending payments and Anna's 2024-2025 additional fees (90% of initial amount had to cover social security/pension cotisations)

Restricted access

Membership status:

Expired/Event-specific

Membership status:

Board/Team member

Board Meetings 2026-2027